Terms of Service

1. Scope

1.1 These Terms of Service (“ToS”) by Digital Purchase Order (LeBog Software GmbH, the “Company” or “DPO”) apply to all contracts between the Company and its customers as entrepreneurs, (“Customer”, Company and Customer jointly the “Parties”) regarding the use of the Company's software, including any web-based applications available via https://www.digitalpurchaseorder.com/ (“Website”) and any mobile applications provided be the Company (together the “Software”) and all related services (the Software and related services jointly the “Service(s)”). The Services are offered exclusively to entrepreneurs.

1.2 The Company does not accept any Terms and Conditions of the Customer, unless otherwise agreed in writing.

1.3 The ToS are available on the Website (https://www.digitalpurchaseorder.com/terms) at any time. The Customer shall be notified in advance by e-mail of any material changes to these ToS. If the Customer does not object to such changes within six (6) weeks after receipt of the change notification, the changes shall be deemed accepted. The Customer shall be informed separately of its right to object and of the legal consequences of remaining silent in the event of an amendment to the ToS. Minor changes meaning changes which do not affect the principal obligations of the Parties, the overall contractual balance, or the Customer’s essential rights – e.g. updates to contact details, typographical corrections, or clarifications of wording, may be implemented without prior notice. In case of objection, the current ToS apply, however, the Company has the right to extraordinarily terminate the agreement within two (2) weeks of objection.

2. Registration / Contract

2.1 The use of the Services requires a valid contract that can be concluded between the Parties either via the Website or offline (“Contract”). In case of an offline Contract DPO will create a Customer Account (“Customer Account”) and provide the Customer with the technical option to create personal log-in data. Via the Customer Account the Customer may invite the amount of users (“User”) licensed under the Contract. The Users will receive an invitation email in which they will be asked to set-up a personal user account (“User Account”) and to choose a password.

In order to conclude a Contract via the Website the Customer may choose between a free trial period (“Trial Period”) or a direct purchase of one of the following subscription plans: “Basic”, “Standard”, “Executive” and “Premium” or “Enterprise” (Custom License Packages) (together the “Subscription Plans”). Each Subscription Plan runs for the subscription Period indicated on the Website ( https://www.digitalpurchaseorder.com/pricing ) or in the individually agreed Contract (“Subscription Period”). The features included in the Service depend on the chosen Subscription Plan and are indicated for each Subscription Plan on the Website After the Customer has chosen a Subscription Plan, the Customer has to fill in personal and billing data. The Customer must fill in the sign-up form truthfully and completely and accept these ToS. A natural person registering the Account for a legal entity confirms with the registration to be duly authorized to act on the legal entity’s behalf.

By clicking on the “Proceed”-button the Customer will be forwarded to an overview page on which the Customer may check and alter the purchase order. By clicking on the button “Purchase now” the Customer submits a binding offer on the conclusion of the Contract. The Contract is concluded when the Customer receives a confirmation email on the email address provided. In this confirmation email the Customer will also be asked to verify the email address and to choose a new password for the Customer Account. The Customer may up- or downgrade the current Subscription Plan to another Subscription Plan at any time. In case of an upgrade, the Customer will be charged with the price difference between the current and the upgraded Subscription Plan upon activation of the upgraded Subscription Plan. In case of a downgrade, the reduced remuneration will be charged on the starting of the new Subscription Period. The Customer is not entitled to any pro rata refunds for the current Subscription Period.

2.2 The Customer may also sign-up once for a Free Trial (“Free Trial”). To register, the Customer must complete the registration form by providing personal details, including name, phone number and an email address. By clicking the button “Register for Free” the Customer submits a binding offer to enter into a free Contract with DPO for the use of Services for a period of two (2) weeks (“Free Trial Period”). DPO may accept this offer by sending a confirmation email to the Customer containing a link to complete the registration process. The Free Trial will terminate automatically upon expiry of the Free Trial Period. During or after the Free Trial Period the Customer may swap from the Free Trial to any of the Subscription Plans at any time.

2.3 Depending on the Subscription Plan Customer may invite a certain amount of Users (minimum: 3) via email to use the Service. In case of offline Contracts DPO will invite the first Users on behalf of the customer. Additional Users may then be invited by the Customer. The invited Users will receive a confirmation email and will be asked to confirm the email address and to complete the registration of the User Account. The Customer shall be solely responsible for such User Accounts and ensure that the Users use the Service only in accordance with these ToS.

2.4 Customer or User Accounts must not be transferred to any other third party.

2.5 The contractual language is English. Any translation is for convenience only; in case of any inconsistency or conflict between the English version and a translation, the English version shall prevails.

3. Renumeration

3.1 The Customer shall pay the renumeration as outlined on our Website (https://www.digitalpurchaseorder.com/pricing) for the selected Subscription Plan and Subscription Term upfront upon activation of the Service using the provided payment methods (such as PayPal) or via direct bank wire to the Company’s designated account.

3.2 The Customer is not entitled to any refund if the Service is not used for the entire Subscription Term (e.g. in case of a termination or a downgrade), unless the Contract is terminated for good cause attributable to the Company. Section 11.4 (Term; Termination) applies.

4. Software License

4.1 Customer acknowledges that all copyrights, trademarks and other intellectual property rights in and relating to the Software and the Service are owned by or licensed to the Company.

4.2 Upon payment, the Company grants the Customer for the duration of the respective Subscription Plan a worldwide, non-exclusive, non-transferable, non-sublicensable right to use the Software for the agreed number of Users. The Customer and its Users may install and use the mobile applications only on devices under their control and use the Software solely for the Customer’s internal business purposes.

4.3 The Company provides access to the Software and Services, but not the underlying source code. The Software is hosted on the Company’s own servers or on the server of an engaged data processor (“Data Centre”). The Software is kept available via this Data Centre along with the data that is recorded, elevated, used and held, saved onto the open platform and made available for remote data access in the interest of intended polling. Access to the Software is provided at the router output via the Data Centre. The establishing and maintaining of the data connection between the Customer’s end device and the delivery point operated by the Company is Customer's sole responsibilities. The Customer is solely responsible for providing the system environment and IT infrastructure required to use the Software. Upon termination of this agreement, the Customer’s access to the Software and data stored within the Service shall cease.

4.4 Access to the Service and the stored data are possible at all times, except during maintenance, unless the Company is required to carry out emergency support works or take other urgent measures in order to maintain the Service. The Customer acknowledges that downtimes might occur due to technical issues. Therefore, the Company only provides for a reasonable and common service level.

4.5 The Services are designed as a closed system but does provide for inbound and outbound data exchange via its integrated application program interface (api). Company does not warrant or guarantee any compatibility of the Services with any third party application, software or databases (jointly “Third Party Applications”). The Customer acknowledges that any connection and/or interaction of the Service with Third Party Applications may affect the functionality of the Service and/or the Third Party Application which may lead to, amongst others, damages, including but not limited to loss of data. Any use of Third Party Applications with the Services will be at the Customer’s sole risk.

4.6 Where the Customer or Users access the Services via a mobile application provided by the Company, the following shall apply:

The mobile application may be obtained through third-party app stores (such as Apple App Store or Google Play Store). In addition to these ToS, the terms and conditions of the respective app store provider may apply; in case of conflict, these ToS shall prevail between the Parties.
The Customer is responsible for ensuring that its Users’ mobile devices meet the technical requirements for using the mobile application and for any charges levied by mobile network operators.
The Company does not provide any warranty that the mobile application will be available for all devices or operating system versions. Updates or new versions may be provided at the Company’s discretion. Support for older app versions may be discontinued, provided the Customer can still access the Services via other supported channels.
The Parties acknowledge that Apple Inc. and Google LLC are not parties to this Contract and are not responsible for the Software or its content. Apple and Google shall have no obligation to furnish any maintenance or support services.

5. Invoice automation

5.1 Customers may use the Software to scan and digitalize invoices. The invoices are automatically digitized with the help of OCR Technology, Artificial Intelligence (“AI”)- and Machine Learning (“ML”)-driven solutions to enhance the usability of the Software and to provide a fully automated user experience for the Customer. In the course of the invoice automation process the Software will recognize the invoice information and enable the Customer to link invoices to certain purchase orders (“PO”) and/or to match without any PO. The Customer then has the option of approving the invoices via an adjustable approval chain. Despite the use of state-of-the-art technologies and AI, the possibility of transmission errors during the digitization process cannot be entirely eliminated. The Customer remains solely responsibility for verifying any extracted or automatically processed information before approving or further processing the invoice.

5.2 Company offers third party integrations to accounting packages for accounts-payable (AP) Automation. While such integrations have been tested for functionality, the Customer acknowledges errors may still occur during data transmission. Company does not warrant or guarantee the accuracy, completeness, or reliability of data exchanged through these third-party integrations. Customer is responsible for regularly monitoring and verifying the performance and output of any integration in order to address any potential issues that may arise.

6. Textract

DPO uses Amazon Textract (“Textract”), a cloud service provided as part of Amazon Web Services (“AWS”) (website: https://aws.amazon.com/de/textract/), to automatically extract printed or handwritten text from documents, images, or PDF files uploaded or scanned by the Customer. Textract uses AI and ML technologies to identify texts, structures, or relationships within the documents. Customer acknowledges that the results produced by Textract are generated automatically and may contain inaccuracies or omissions. DPO assumes no responsibility for accuracy, completeness, or reliability of the extraction results. If the Customer chooses to use Textract, it remains Customer’s sole responsibility to review, verify and validate the extracted data before further use. The Customer acknowledges that Textract is a third-party service operated by AWS; therefore, the Company cannot influence its availability, accuracy, or performance. DPO shall not be liable for any damages or losses arising from inaccurate or incomplete extraction results, except where such damages are caused by DPO’s intentional misconduct, gross negligence or an explicit guarantee given by DPO regarding the accuracy of such results.

7. Customer’s Obligations

7.1 The Customer shall be obliged to

provide complete and accurate information during registration;
immediately enter any changes to the Customer’s information via the account settings;
set up and maintain appropriate data security precautions during the term of the Contract, including the careful and conscientious management of logins and passwords;
ensure that any mobile devices used to access the Services are protected by appropriate security measures and that access to the mobile applications is restricted to authorized Users only;
regularly save / backup all data processed or stored through the Services;
notify the Company immediately about any technical changes or problems occurring in the Customer's system or environment that may impact the performance, availability, or security of the Services.

7.2 The Customer is obligated to refrain from all measures that endanger or disrupt the functioning of the Service. Furthermore, the Customer must ensure that the information and data transmitted via the Service are not infected with viruses, worms or other malware.

7.3 The Customer is obliged to keep his login data secret and to disclose it only to authorized persons. Actions performed via Customer’s login shall be attributed to the Customer. The Customer is obliged to inform the Company immediately about the loss of access data to the Account or misuse of the Account.

7.4 The above obligations apply accordingly to User Accounts.

8. Customer Responsibilities

8.1 The Customer is solely responsible for all data, content or information entered by the Customer or User via the respective Customer and/or User Accounts. This responsibility includes the correctness of the entered data and information.

8.2 The Customer and the Users can make various settings within the Service, e.g. authorization or publication settings. While the Company is responsible for the mere correct functionality of those settings, the Customer is solely responsible for his/her selection of the settings.

8.3 The Company is neither liable for any incorrect data, content or information entered by the Customer or the Users of the Customer-Account, nor for any unintentional settings made by the Customer or the Users of the Customer Account. This also applies to incorrect data resulting from the Customer’s use of the invoice automation feature or Textract. It is the Customer responsibility to verify any automatically generated information.

9. Prohibited Use

9.1 Customer agrees not to upload, transmit, support, incite, promote or otherwise make available any Content that is or could reasonably be viewed as unlawful or which contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment. The Company has the right to remove unlawfully uploaded content. In particular, the Customer (or Users) must not

share the Software with third parties outside of the scope of Users agreed upon;
use the Services for any other purpose than provided for in these ToS, in particular, not offer the Services to unauthorized third parties or sell, sub-license, lease, transfer or otherwise commercially exploit the Software;
interfere with or disrupt the Services or servers or networks;
remove or amend any proprietary notices or other ownership information from the Service;
collect or harvest any personally identifiable information, including account names, from the Service;
decompile, reverse engineer, disassemble, modify in any way or hack any of the Software or defeat or overcome any of the Company' (or engaged third party providers') encryption technologies or security measures;
conduct any action that restricts or inhibits anyone's use or enjoyment of the Service or may harm or offend or expose the Company or its users to liability, in particular refrain from use that can disable, overburden, damage or impair the Service (or the ability to engage in real time activities via the Service) or use of robots, spiders or other automatic device, process or mean (to access the Service);
use any device, software or routine to interfere with the proper working of the Service, in particular, not use any viruses, trojan horses, worms, logic bombs or anything malicious or technologically harmful;
not perform attempts for unauthorised access, interference, damage or disrupt, copying, distributing or disclosing any parts of the Service;
transmit or procure of any junk mail, chain letter, spam, or any other similar solicitation;
impersonate the Company, the Company' employees or other users of the Service or their employees; pursue any threatening, fraudulent, harmful purpose or activity; and/or
use the Services in any other way not permitted by these ToS.

9.2 Customer shall only reproduce the Software to the extent that this is covered by the intended use of the Software according to the respective current service description. Necessary duplication includes loading the software into the working memory on the provider's server, but not the even temporary installation or storage of the Software on data carriers (such as hard disks or similar) of the hardware used by the Customer.

9.3 In the event of a violation of the above by the Customer the Company shall be entitled to deny access to the Services (temporarily) and - if reasonable - immediately terminate the Agreement.

11. Term; Termination

11.1 The term of the Contract is defined by the Subscription Period of the chosen Subscription Plan. Ordinary termination rights shall be excluded during the Subscription Period.

11.2 The Parties’ right to terminate the Contract for good cause remains unaffected. In particular, the Company may immediately terminate this Contract if Customer is in material breach of Section 4 (Software License), 7.2 (Customer Obligations), or 9 (Prohibited Use).

11.3 Upon termination, the Customer's Account is deactivated and the Customer will no longer be able to log into the Website and/or have any access to the Services. It is the Customer’s sole responsibility to export any data, to the extent possible, before the end of the Subscription Period using the Software’s functions and to store it for further use.

11.4 If the Contract is terminated for good cause attributable to Company, Customer shall remain responsible for paying all fees for the Services provided up to the effective date of termination. The Company shall refund to the Customer, on a pro rata basis, any prepaid fees for the remaining unused portion of the Subscription Term following the effective date of termination. If, however, the Contract is terminated for good cause attributable to the Customer, the Customer shall not be entitled to any reimbursement, refund, or reduction of fees already paid.

12. Liability

12.1 DPO is liable for damages caused by intent or gross negligence, for injury to life, body and health, for any guarantees expressly given, and for any claims under the German Product Liability Act.

12.2 DPO is also liable for damages arising of the breach of essential obligations. Essential obligations are obligations whose fulfillment is essential to enable the ordinary implementation of the contract, whose breach jeopardizes the achievement of the purpose of the contract and on whose compliance you as a Customer may rely on regularly. In cases of a breach of essential obligations by simple negligence, DPO’s liability is limited to the foreseeable, typical contractual damage at the time of the conclusion of the contract .

12.3 In all other cases, Company’s liability is excluded, in particular for events beyond its reasonable control, including for force majeure (such as strikes, natural disasters, pandemics).

12.5 Without prejudice to the provisions of this Section, DPO shall not be liable for any damage suffered by the Customer as a result of the Customer’s failure to fulfil its duty to control automatically generated data/information as set out in Sections 5 (Invoice Automation) and 6 (Textract).

12.6 The above limitations of liability also apply in favour of legal representatives, employees and vicarious agents of the service provider.

13. Data Protection

If and to the extent that the Company has access to the Customer's personal data in the course of providing the service, the Parties shall conclude a corresponding Data Processing Agreement (DPA) prior to the start of processing. In such case, the Company shall process the relevant personal data exclusively in accordance with the provisions outlined in the DPA and strictly following the Customer's instructions.

14. Confidentiality

14.1 Each Party agrees and undertakes, with respect to any information received by the respective other party marked as 'confidential' or appearing confidential (“Confidential Information“):

to examine and use all Confidential Information only for the purpose of the Services, and not to use the Confidential Information for its own benefit or to compete or obtain advantage vis-à-vis each Party's in any commercial activity or transaction which may adversely affect such party;
not to disclose Confidential Information to any third party, whether in whole or in part either directly or indirectly in any shape or form, except to each Party's employees or representatives and/or other users of the Service as is reasonably required in connection with using the Service;
not to copy, reproduce or reduce to writing any part of the Confidential Information except as may be reasonably necessary pursuant to the first bullet point above and to ensure that any copies, reproductions or reductions to writing so made shall be the property of the respective party.

14.2 This obligation shall not apply to any information that is or becomes generally known to the public through no fault or breach of these ToS or any other confidentiality obligation applicable; is legally known to a party at the time of disclosure without an obligation of confidentiality; a Party rightfully obtains from a third Party without restriction on use or disclosure and without a breach of a confidentiality obligation by such third party; or in case the Party is being ordered by a competent authority or court to disclose the information.

14.3 The obligation of confidentiality shall remain in effect for a period of three (3) years after the termination of the Agreement. Notwithstanding the foregoing, any information that qualifies as a trade or business secret within the meaning of applicable law, the confidentiality obligations shall continue to apply for as long as such information retains its status as trade or business secret.

15. Final Provisions

15.1 If these ToS refer to written form text form (for example via email) shall be sufficient.

15.2 The transfer of rights and obligations by Customer to third parties is permissible only with Company’s prior written consent.

15.3 This Agreement and its interpretation are subject to the laws of the Federal Republic of Germany, without regard to is conflict of law provisions and the Convention of the United Nations on Contracts for the International Sale of Goods (CISG).

15.4 Exclusive place of jurisdiction for each and any legal dispute arising from or being in connection with this contract shall be the registered office of the Company.

15.5 Should any provision of these Terms be or become invalid or unenforceable in whole or in part or should there be a gap in these Terms, this shall not affect the validity of the remaining provisions.

15.6 The information and procedural duties set out in § 312i (1) sentence 1 now. 1-3 and sentence 2 BGB shall not apply to this Agreement.

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Version: December 2025

10. Rights in case of defects; Changes to and development of the Software

10.1 The Software made available to Customer shall essentially correspond to the product description as indicated for each Subscription Plan on the Website and according to this Agreement. Warranty claims do not exist in the case of an insignificant deviation from an agreed or presumed quality and in the case of only insignificant impairment of usability.

10.2 The Company disclaims any strict liability for defects in the Software provided as software-as-a-service-solution, that may exist at the time of Contract’s conclusion.

10.3 The Company is entitled to change the design and to adapt the structure and functions of the Service and will inform the Customer of any significant changes. Those changes will not affect the Software features guaranteed under the respective Subscription Plan or necessary for its use under this Contract.

10.4 In the event of any defects or errors relating to the Service Customer shall report such defects or errors via the chat function in the Software or via email to support@digitalpurchaseorder.com and include sufficient details relating to the defect in such reporting.