Control Spend Before It Happens.

Replace slow manual processes with intelligent, mobile-first and AI-assisted workflows. Gain complete visibility over your budgets in real-time and ensure compliance.

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DPO connects your entire spend lifecycle — from planning to processing.

Plan smarter

Assign budgets by project or department and get real-time alerts. Stop guessing—know exactly what’s committed versus what’s available.

Approve Faster

Create requests and sign off purely on mobile. Turn weeks of email-ping-pong into seconds of automated workflows.

Match Automatically

Let AI automatically match invoices to P.O.s and delivery notes. Flag discrepancies instantly and eliminate manual data entry errors.

Your Spend Management In One Place

Say goodbye to endless email communications, shared excel files, lost documents, or missing Purchase Order numbers.

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Here's how Digital Purchase Order works

Smart
P.O. Creation

Generate professional purchase orders in seconds and eliminate manual entry errors.

Standardize your ordering process with intuitive forms that ensure all essential data is captured right from the start.

Customize entry fields & forms
Select from approved suppliers
Support for multiple currencies
Easily attach quotes & documents
Clone previous orders instantly
Save drafts for later review

P.O. Approval

Eliminate bottlenecks with automated approval workflows that keep your business moving.

Design flexible approval chains that ensure every purchase is reviewed by the right people without slowing down operations.

Visual approval chains
Approve via Email or Mobile App
Set limits based on value or department
Delegate approvals when out of office
Real-time notifications for approvers
Full audit trail of all decisions

Budget Management

Stay on top of your finances with powerful planning and monitoring tools.

Plan, monitor and control an organisation’s financial resources to achieve its goals and objectives while ensuring financial stability and accountability.

Easily set up new budgets
Define custom spending limits
Set approval rules for over-budget items
Track expenses in real-time
Visual budget status bars
Full mobile control

Receiving Tracking

Verify deliveries and services instantly with digital proof of performance.

Centralize your incoming documentation by uploading receipts and creating top sheets to ensure you only pay for what you received.

Upload receipts via Drag & Drop
Bundle receipts into Topsheets
Confirm service completion
Log partial or full deliveries
Link documents to P.O.s instantly
Real-time receiving status

Invoice capture

Say goodbye to manual data entry and digitize your invoices in seconds.

Automatically extract key data from supplier invoices and match them to the correct purchase orders without lifting a finger.

AI-powered data extraction
Drag-and-drop invoice upload
Auto-match invoices to P.O.s
Detect duplicate invoices
Support for PDF, JPG & PNG
Digital archive for all documents

Invoice Approval

Ensure strict compliance and validate every invoice before funds leave the company.

Streamline the final sign-off with automated checks that highlight discrepancies between the order, the delivery, and the invoice.

Automated 3-way matching
Route variances for review
Multi-level payment authorization
Integrate with accounting software
Manage payment disputes
Full audit trail for finance

Expense management

Capture, approve, and track out-of-pocket expenses and petty cash in real-time.

Eliminate the chaos of paper receipts. Empower your team to submit expenses digitally while maintaining full control over approvals and budget allocation.

Digital receipt capture (Mobile/Web)
Flexible Approval Chains (Da im Bild sichtbar)
Handle Petty Cash & Credit Cards
Real-time budget deduction
Categorize by department/project
Instant export for accounting

Reporting

Turn your financial data into actionable insights with customizable reports and analytics.

Gain complete visibility into your spending habits. Generate detailed reports to analyze performance across all projects and prepare for audits with ease.

Real-time spending overview
Export to PDF, Excel & CSV
Filter by budget, supplier, or user
Track open vs. closed orders
Generate audit-ready logs
Analyze supplier performance

Proven Security for over 15 years.

Trusted by 100,000+ professionals to keep their financial data safe.

Hosted in the EU (Dublin/Ireland)

TÜV certificated

GoBD Compliant company

DIN EN ISO/IEC 27001

With DPO you simply don't go over budget

Budget Management

Effective budget management on Digital Purchase Order is essential for maintaining accurate financial control, as it streamlines the approval process and ensures that spending is in line with budget constraints. It also increases transparency and accountability, providing real-time insight into spending patterns and enabling better financial decision making.