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See how hotels can control departmental purchasing, approvals, purchase orders and committed spend before supplier invoices reach Finance.

Many budget reports focus on invoices and recorded costs. This creates a clear view of what has already happened—but not necessarily of what is about to happen. The most important budget risk often develops earlier, when purchases are requested and approved. By the time the invoice arrives, the money has already been committed.

Email is a useful communication tool. It is not a reliable approval system. A typical purchasing decision may begin with a request, continue through several replies, and end with a short message: “Approved—please order.” The thread contains different attachments, changing amounts, and people joining at different stages. The decision may be visible, but the process is not controlled.

Electronic invoicing changes how invoices are received and exchanged. But receiving a digital document does not automatically create an automated finance process. An invoice can arrive electronically and still trigger the same manual work as before: searching for the original order, identifying the responsible person, checking approval evidence, comparing amounts, and clarifying which budget or cost centre applies. The format may be digital while the workflow remains fr

Cost control is often associated with invoice review and financial reporting. Both are important—but they take place after the purchasing decision has already been made. By the time an invoice reaches finance, the goods may have been delivered or the service completed. The company is already committed to paying. Even if the invoice reveals a budget problem, there may be little opportunity to change the outcome. Real cost control starts earlier.

A controlled purchasing process does not begin when an invoice arrives. It begins when someone plans to spend. If the first structured document in the process is the supplier invoice, finance is already working backwards. The purchase has been made, the supplier expects payment, and the organisation must reconstruct who requested the order, which budget applies, and who approved it. A connected workflow records those decisions from the start. Step 1: Set the budget Every purc

Spreadsheets become unreliable when several projects, approvers, and purchase commitments depend on the same numbers. Learn how a connected purchasing workflow creates earlier budget visibility.

Der Boom geförderter Großprojekte – ob im Anlagenbau, der Infrastruktur oder bei Erneuerbaren Energien – bringt organisatorische Hürden mit sich. Fördermittel zu nutzen, gleicht oft einem administrativen Kraftakt. Dieser Artikel zeigt, wie Projektteams Budgets in Echtzeit überwachen, Freigaben audit-sicher gestalten und Datensicherheit garantieren. Fördermittelprojekte bedeuten stets, dass Budgets lückenlos überwacht, Ausgaben sauber dokumentiert und Freigaben jederzeit beleg

Digital Purchase Order sorgt bereits dafür, dass deine Genehmigungsworkflows schnell, mobil und transparent ablaufen. Doch der Prozess endet nicht mit der Freigabe einer Bestellung. Irgendwann trifft die dazugehörige Rechnung ein und muss verbucht werden. Genau hier setzt die DATEV-Schnittstelle an: Sie verbindet das führende Tool für Einkaufsfreigaben mit der Standard-Software für Buchhaltung und Steuerberatung in Deutschland.

Every Accounts Payable (AP) professional knows the feeling: An invoice lands on your desk (or in your inbox) from a vendor, and the detective work begins. Who ordered this? Was the price agreed upon? Did we actually receive the goods or services? Chasing down department heads for approvals, verifying line items, and manually entering data are the bottlenecks that make invoice processing a slow, frustrating, and error-prone task. But here is the hard truth: If you are struggl

In the fast-paced world of modern business, speed isn’t just an advantage—it’s a necessity. Yet, many organizations are still held back by a silent productivity killer: the manual approval process. Whether it’s a stack of papers sitting on a desk or a purchase request buried under hundreds of emails, manual workflows create delays that cost more than just time. They cost money, missed opportunities, and employee morale. By switching to automated workflows with Digital Purcha

Learn how to invite new users to DPO and configure their visibility, departments, roles, approval levels, permissions, and comment settings. The tutorial also covers copying user setups, editing existing users, and importing multiple users.

Learn how to navigate the Purchase Order Overview in DPO, use search and filter options, review PO details and download Purchase Orders as PDFs.

Learn how to upload receipts in DPO, review extracted expense data, create Topsheets and submit expense reports for approval.

Learn how to create custom flags in DPO, assign them to Purchase Orders and filter categorized POs in the View section.

Processing invoices manually can be time-consuming, especially when information needs to be entered, checked, matched to Purchase Orders and routed through several approval steps. Digital Purchase Order (DPO) brings these processes together in one workflow. With AI-powered invoice processing, Purchase Order matching and configurable approval workflows, DPO can help reduce the time spent on manual invoice processing by up to 50%. Receive invoices directly in DPO Getting starte

Learn how to create a Purchase Order in DPO, add suppliers and items, generate line items with AI and complete all required Purchase Order information.

Learn how to manage your personal settings in DPO, including your profile information, password, email notifications, language and currency preferences, and account deletion request.

Learn how to record deliveries in DPO, track partial and full delivery status, edit delivery entries and attach delivery receipts to Purchase Orders.

Learn how to activate automatic supplier notifications in DPO, send approved Purchase Orders directly to vendors and include selected attachments in supplier emails.

Learn how to close completed Purchase Orders in DPO manually or automatically based on delivery and invoice status.

Learn how to set up approval levels in DPO, configure value- and department-based workflows and assign the correct approvers.

Learn how to create custom P.O. Components, define field types and values, and use them to organize, filter and display additional Purchase Order information.

Learn how to amend a Purchase Order in DPO, submit changes for a new approval and keep track of all revisions while retaining the original Purchase Order ID.