Blog and Company News

Purchase orders contain sensitive data. Learn how managing them in a central, secure P2P system reduces the risk of data leaks from email and spreadsheets.

Learn how a structured supplier onboarding and verification process is your first line of defense against payment and invoice fraud. Create a trusted vendor list.

In the event industry, your budget is committed long before invoices arrive. Learn how a PO-driven workflow provides the real-time visibility needed to prevent costly overruns.

Learn how to enforce the four-eyes principle (segregation of duties) in your digital procurement process to mitigate risk and ensure compliance. A practical guide.

Maverick buying on construction sites creates budget risk and invoice chaos. Learn how a mobile-first purchasing process stops uncontrolled spending.

Learn how hotels can manage renovation and refurbishment project budgets effectively by separating them from daily operational spend. DPO's 'Books' feature provides a dedicated workflow for project-specific purchase orders, approvals, and budget tracking, giving finance teams real-time visibility into committed costs.

Discover why the Purchase Order is not just a document, but a complete lifecycle. Learn the five key stages from request and approval to invoice matching, and see how a connected PO process provides true financial control and visibility for project and finance teams.

Learn how to manage and control spend across multiple sites and budgets in complex energy and infrastructure projects. DPO helps you track commitments in real-time.

Invoice automation is only one part of spend control. Learn why requests, approvals, budgets and purchase orders must be connected before the invoice arrives.

Transform chaotic purchase requests into controlled POs. Learn the four essential steps: standardizing requests, routing approvals, approving with context, and documenting the PO.

In media production, costs are created faster than invoices. Learn how a digital workflow helps you track committed spend, get approvals, and keep your budget under control.

Learn why construction project budgets need approved purchase orders and committed costs, not only invoices, to show the true remaining budget.

See how hotels can control departmental purchasing, approvals, purchase orders and committed spend before supplier invoices reach Finance.

Many budget reports focus on invoices and recorded costs. This creates a clear view of what has already happened—but not necessarily of what is about to happen. The most important budget risk often develops earlier, when purchases are requested and approved. By the time the invoice arrives, the money has already been committed.

Email is a useful communication tool. It is not a reliable approval system. A typical purchasing decision may begin with a request, continue through several replies, and end with a short message: “Approved—please order.” The thread contains different attachments, changing amounts, and people joining at different stages. The decision may be visible, but the process is not controlled.

Electronic invoicing changes how invoices are received and exchanged. But receiving a digital document does not automatically create an automated finance process. An invoice can arrive electronically and still trigger the same manual work as before: searching for the original order, identifying the responsible person, checking approval evidence, comparing amounts, and clarifying which budget or cost centre applies. The format may be digital while the workflow remains fr

Cost control is often associated with invoice review and financial reporting. Both are important—but they take place after the purchasing decision has already been made. By the time an invoice reaches finance, the goods may have been delivered or the service completed. The company is already committed to paying. Even if the invoice reveals a budget problem, there may be little opportunity to change the outcome. Real cost control starts earlier.

A controlled purchasing process does not begin when an invoice arrives. It begins when someone plans to spend. If the first structured document in the process is the supplier invoice, finance is already working backwards. The purchase has been made, the supplier expects payment, and the organisation must reconstruct who requested the order, which budget applies, and who approved it. A connected workflow records those decisions from the start. Step 1: Set the budget Every purc

Spreadsheets become unreliable when several projects, approvers, and purchase commitments depend on the same numbers. Learn how a connected purchasing workflow creates earlier budget visibility.