AP Automation

Welcome to Digital Purchase Order. This is a quick introduction to the DPOs invoice processing feature.

With DPO, managing purchase orders and invoices becomes effortlessly efficient—helping you save up to 50% of your time compared to manual invoice processing.

To get started, simply forward your invoices to your dedicated DPO invoice email. Your suppliers can also send invoices directly to DPO. Just click the Invoice Inbox button to view all newly received invoices in one place.

In the first step, you’ll review and validate all invoice details. In this example, DPO’s AI has recognized everything correctly, and the green button at the bottom confirms that all information is complete. If anything is missing, DPO will automatically highlight the relevant fields in red.

If you’d like to adjust any of the pre-filled fields, you can do so at any time. You can also add additional details such as department information, account codes, or descriptions. Please make sure the tax rate has been recognized correctly.

Once everything looks good, click Save to finalize the invoice.

Next, open the Matching screen, where you can link your invoice to an existing purchase order. This step is also AI-supported. Simply select an invoice line, and DPO will suggest the best matching PO item. You can match all invoice lines to a single PO item, split them across multiple items, or proceed without a purchase order match—whatever works best for your process.

In the next screen, you can also decide whether to copy information from the PO to the invoice, such as item descriptions, department details, or account codes.

Once an invoice is fully matched, it will automatically be sent into your invoice approval workflow. Your approval chain can be fully customized in the DPO admin panel. Approvers simply open their approval list, select the invoice, and review everything side-by-side—including the corresponding purchase order details. On average, the full invoice approval process takes less than five minutes.

After final approval, you can export your invoice data to any third-party platform.

And last but not least, you can view all invoices anytime in the Invoice view section. Search by keyword, filter by supplier or department, and even flag invoices as paid for easy tracking.

Thank you for watching this video. If you have further questions, please send us an email at support@digitalpurchaseorder.com, or give us a call at 1.888.376 7254. We can also arrange a demo appointment with you. Simply contact us via email, and we will schedule a call at your earliest convenience.