Privacy Policy

Data protection information for using DPO (www.digitalpurchaseorder.com)

The following data protection information from LeBog Software GmbH (“Company”) applies to the use of the interactive internet and mobile services provided at www.digitalpurchaseorder.com (“DPO”). This data protection information does not apply to services for which separate data protection regulations apply which do not expressly incorporate this data protection information.


1. Data from DPO Users
1.1 Applicable Regulations

The user is herewith informed pursuant to the German Telemedia Act (“TMG”), Federal Data Protection Act (“BDSG”) and other data protection regulations that the personal data collected by the DPO company during the registration process will only be stored in a machine-readable manner, processed and used for the purpose for which it was provided by the user – i.e. specifically to use DPO – insofar as he does not grant approval for it to be used in another form.

1.2 Anonymous Data Collection, Processing, Storage and Use

The Company is entitled to collect, process, store and use personal data relating to DPO use provided it is anonymous.The DPO company is entitled to purposefully evaluate such anonymous user data in accordance with its interests and to market it commercially. This data will be encrypted before transmission in order to prevent misuse by any third party.

1.3 Non-anonymous Data Collection, Processing, Storage and Use

On receiving the user’s voluntary consent, to be declared separately in each case, the DPO company shall be entitled to forward his non-anonymous personal data to partners for the purpose of advertising, market research, providing information about products and services and sending offers for contracts relating to goods and services. This data will also be encrypted before transmission in order to prevent misuse by any third party.

1.4 User-optimised Advertising

Users can revoke declarations of consent relating to data protection at any time for the future. The user agreement concerning the extended use of personal data can also be terminated at any time; the Company will then delete all such data, unless such deletion would have an adverse effect on the functioning of the Services for a remaining user group.
If data has been forwarded to partners with the user’s consent, the partner will be notified immediately and requested to delete the data. It is also possible for the user to keep the user agreement and only to revoke his consent to the extended use of his data for the future. If the data is processed by external service providers for central data processing purposes, the DPO company will also implement appropriate measures to ensure that the user’s data protection interests are fully taken into account.
The user can view, amend and delete personal data stored by the Company at any time free of charge. For this purpose, the user may contact the data protection officer at LeBog Software GmbH, Frankenstrasse 7, 10781 Berlin, Germany, e-mail: dataprotection@digitalpurchaseorder.com.

2. Analysis of User Behaviour
2.1 Statistics

In order to find out how the Services can be improved, the Company keeps general, non-personal statistics about use of the DPO website and underlying data storage. For this purpose, surveys will be performed and data and information from server protocol files will be summarised on a holistic basis before being used for statistics and analyses.

2.2 Cookies

DPO may use cookies to evaluate user behaviour. Cookies can be used to store user data on the user’s computer when he is using DPO. Cookies therefore facilitate recognition of a user’s internet browser. The data collected in this way will not be used to identify the user or be merged with his personal data without a separate declaration of consent on his part; instead, the data will be used to expand DPO’s functions and make use thereof more convenient (for example with user-optimised advertising). Users can prevent cookies from being stored on their computer by adjusting their browser settings. However, this could restrict the user’s ability to use DPO’s functions.

2.3 Google Analytics

DPO may also use Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses so-called cookies, text files which are saved to the user’s computer and facilitate enable analysis of his website use.
The information generated by the cookie about the user’s use of DPO is usually sent to a Google server in the USA, where it is stored. If the website’s IP anonymisation function is activated, Google will abbreviate the user’s IP address in European Union member states and in other states which are members of the European Economic Area. Only in exceptional cases will the full IP address be sent to Google in the USA and abbreviated there. Google will use this information on the DPO company’s behalf to evaluate use of DPO, compile reports on website activity and render other services associated with the website operator’s website and internet use.
The IP address transmitted via Google Analytics will not be merged with other data from Google. Users can prevent cookies from being stored by adjusting their browser settings accordingly; however, in this case, users may not be able to use all of DPO’s functions in full.

3. Obligations of the Company
3.1 Data Secrecy

The Company shall undertake only to use the user data of which it becomes cognisant during the relationship with the user as per the regulations in the TMG, BDSG and other data protection regulations and only to fulfil the purpose stipulated in this data protection regulation (insofar as the user does not give his consent to any other form of use). DPO shall likewise undertake to treat the data in strict confidence and to bind its personnel and subcontractors to a similar undertaking.

3.2 Data Security

The Company shall prevent access and amendments to and the transfer and destruction of data as far as it is technically capable.

3.3 Obligation to forward user data

The DPO company is legally obliged to forward user data and/or utilisation data to the competent investigative, criminal and supervisory authorities if and insofar as this is necessary to avert threats to government and public security and to combat crime.

4. Amendments to these Data Protection Regulations
4.1 Amendment Rights

The Company reserves the right to amend details in this data protection information at any time.

4.2 Information about Amendments

The user will be notified of any amendments to and/or departures from these data protection regulations and be offered the opportunity to continue using the site pursuant to the new terms if it is possible that the amendments and/or departures could affect the user’s interests.

4.3 User’s Objection Right

If the user objects to the application of the new data protection regulations within the deadline given, the DPO company reserves the right to ordinarily terminate the contract with the user at the end of the month by giving 10 days’ notice. This does not affect the user’s withdrawal rights as stipulated in clause 1.4 of the General Terms and Conditions for the use of DPO.

5. Contracts with Sargent-Disc Ltd.

All users of Digital Purchase Order contracted via Sargent-Disc Ltd are bound by the Terms of Use (http://www.sargent-disc.com/dpo-terms-of-use) and Privacy Policy (http://www.sargent-disc.com/software-privacy-policy).

6. Status

These data protection regulations are dated 08.12.2016. Version 1.2